Admin Policies and Guidelines


The administration of District 9810 and its clubs is governed by the Constitution and By-laws of Rotary International as expressed in the Rotary Manual of Procedure. District 9810 has adopted a set of By-laws that define the boundaries and set out administrative details such as finance, insurance, membership, appointment of governors, preparation of resolutions and governance matters that are specific to District 9810. A number of other policy documents have been adopted to guide Rotarians in their performance and behaviour, while undertaking Rotary activities at both club and district level.


The following documents are available for download for use in District 9810:

D9810 By-laws (as amended November 2014): click here
*Note: Additional amendment to District By-laws (Vice Governor), as @1 Apr 2015click here

D9810 Conflict Resolution Policy: click here

D9810 Email Usage Policy:  click here

D9810 Expenses Claim Form (Master):  click here

D9810 Incident Report Form: click here

D9810 Permission for Photography Form: click here

D9810 Risk Management Checklist: click here

D9810 Rules & Statement of Purpose: click here

D9810 Social Media Engagement Policy Guidelines (Ver: 01-2019): click here

D9810 Whistleblower Policy: click here

D9810 Youth Protection Policy: click here

D9810 Youth Protection Risk Assessment Form: click here

D9810 Youth Volunteer Declaration Form: click here

Recommended Membership Application Form Template: click here

Rotary Youth Protection Guide: click here



Rotary Insurance Summary: click here

Club Insurance and Compliance Declaration: click here

Market Liability Insurance: click here

QBE Incident Report Form: click here



District 9810 is committed to protecting the privacy and confidentiality of your personal information. 
It is submitted to us in order to provide information services to you, which in turn allows the coordination of meetings, fellowship and other activities and Programs conducted by Rotary Clubs within the District.

We may:

a) Share the information with Rotary International and other Rotary Clubs and Districts in Australia and overseas.

b) Disclose the information to outside parties in the course of undertaking Rotary activities and Programs.

c) Use the information with your consent or as otherwise required by law.

We will not: disclose, sell or trade your personal information to any organisation other than set out above.

You have the option: of not providing certain information requested by your Club or this District. 
However, you should note that this may prevent the District from effectively providing membership information services to you and managing its various activities and programs.